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Terms and Conditions

Terms and Conditions

TEDxWoking events take place on a Friday, from 1.30pm to 4.30pm, at a venue within Woking Borough.

TEDxWoking events are recorded for TED, and will take the form of either a live stream or live audience event, depending on national and local Covid-19 restrictions at the time.

Speakers must be available on the event date from 12 noon to 5pm inclusive, which includes a compulsory sound check at 12.30pm.

Speaker applications open some months before the event, and forms must be completed and submitted via the official TEDxWoking online application form only. Applications received after the closing date, and/or by other communication methods, will not be considered by the steering group.

The TEDxWoking steering group will review the applications and shortlist up to 12 potential speakers by applying the speaker criteria. Shortlisted applicants will hear if they have been successful in making it to the compulsory audition stage. If applicants do not hear from the steering group, they will have been unsuccessful on this occasion.

Shortlisted speakers are required to attend a compulsory audition with the TEDxWoking steering group, previous and professional speakers, and each other. This will take place either at a venue in Woking Borough or remotely via a platform like Zoom. Shortlisted speakers are required to attend the duration of the audition, which will start at 10am and finish by 3pm at the latest (earlier if held remotely). Shortlisted speakers should be able to deliver their talk within the maximum time allowed by TED of 18 minutes maximum, and ideally without notes. However, minimal slides are allowed as prompts, and cue cards can be used at the audition only, if required.

Shortlisted speakers are also required to attend a compulsory rehearsal and final feedback session with the same steering group as stated above. This will take place either at a venue in Woking Borough or remotely via a platform like Zoom. Shortlisted speakers are required to attend the duration of the rehearsal, which will start at 10am and finish by 3pm at the latest (earlier if held remotely). The rehearsal will help the steering group to finalise the programme.

By the time of the rehearsal, speakers must be able to deliver their talk within the maximum time allowed by TED of 18 minutes maximum, and without notes. However, minimal slides are allowed as visual prompts or talk illustration, and can be used on the day of the event.

The steering group retains the right to substitute speakers on the programme up to the day of the event, where it believes that speakers are insufficiently prepared to deliver their talk to the standard required by TED and by TEDxWoking and/or their talk breaches the rules set by TED.

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